The process by which organizations catalog their information is known as data mapping. The above quote is from the heading of an AIIM article on Data Mapping ( http://www.aiim.org/infonomics/data-mapping-nuts-and-bolts.aspx ). In this particular case, PG&E may have lessened the impact of records issues and they may been better able to demonstrate the complex requirements for producing records by demonstrating via a data map where documents and data reside within their company. Data Mapping is defined, in the above article, as “A data map is a listing of the organization’s ESI by category, location, and custodian or steward, including how it is stored, its accessibility, and associated retention policies and procedures
So, I’m trying a new (for me) inventorying technique: deontic questions with criterial leap. I know, I know--but stay with me here. Basically it’s active listening influenced by the presuppositions of conditional probability (or the probability of an event occurring,...
As the day unfolds, they realize: the retention rules and architecture of potential records locations are two very different animals. The data mapping exercise begins to flounder—sometimes achieving a modicum of success, sometimes not
Records Retention Schedule – covering all documented information content, described in "functional" buckets Data mapping - identifying content in specific systems/repositories and mapping to retention schedule Business unit management level and administrative support level liaisons Policies, standards and procedures based on legal and business requirements, standards, industry best practices, etc
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